Saturday 15 December 2012


Below are some factors to consider when determining 
which documents are needed for a particular shipment.
Country of origin and destination, as well as transshipment
Mode of transportation — truck, rail, ocean, air, pipeline
Commodity — agriculture, livestock, safety/security, end-use, intangible- software, service
Size — value, volume, weight, dimensions
Parties to the transaction — shipper, consignee, agents, brokers, banks

Based on these factors, many of the following documents 
may be required for an international shipment. 
These documents can be prepared by the exporter and then 
processed or forwarded by a Freight Forwarder.

Invoices — Commercial, Pro-forma
Packing Lists/Weight Lists — Dock, or Warehouse, Receipt
Transport Documents/Bills of Lading (B/L)/AWB — Ocean B/L, or Motor/Truck or Air Bill, or Way Bill
Appended Declarations — to AWB, B/L, Insurance
Steamship Certificates - Certificates from carrier/agents for carrier etc.
Electronic Export Information (formerly the Shipper’s Export Declaration or SED) is not an actual document but still a very important part of the export process
Certificates of Origin (C/O), sometimes country-specific — NAFTA C/O, Israel C/O, CCVO etc
Declaration of Dangerous Goods (DGD) — Hazmat, placards
Certificates — Insurance, Free Sale, Quality, Test, Inspection, Phytosanitary, Packing Declarations etc.
Shipment Advices/fax/airmail/emails DETAILING SHIPMENTS along with fax transmission/ courier receipts

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