Thursday 20 December 2012

INTRODUCTION


Export Documentation Solutions 
Letter Of Credit Documentation Company Serving Freight forwarders, Shippers and Banks
http://www.exportdocumentationsolutions.com/


Export Documentation as per Letter Of Credit terms and conditions

As the modern Corporate Export world has changed its trend and turned itself according to the modern techniques. We are working as a Letter of Credit document preparation company introducing a smooth and crystal solution for your export documentation to be created within 24 hours as per "Letter of Credit" terms and conditions, on our proven L/C Software system without a single error. We are serving freight forwarders, banks and exporters.

Our highly experienced and trained L/C professionals are focused on elapsing the shortest possible time in completion of Letter of Credit documentation.

We offer a fast, efficient and convenient  export documentation service. Our flexible service is designed to help meet the time demands of today's competitive markets.

We are providing the following services to our valued customers
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  • Review the L/C for terms and conditions, advising if changes are necessary.
  • Prepare all required documents, as per Letter of Credit requirements. (Commercial Invoice, Packing List, Certificate Of Origin, Transport documents (AWB, B/L, FCR), Beneficiary's Certificates etc. 
  • Co-ordinates with your staff for the transport document. Make any necessary adjustment with proper authorization. If needed we will provide sample transport documents (AWB, B/L, FCR)
  • Proof read Transport Documents and advising if changes are necessary.
  • Providing help in preparing Insurance document.
  • Pricing for these items are available upon request. 
  • Standard turnaround is 3 days from the time that we have ALL of the information to complete the file i.e. all transport details. 
  • We also provide rush services if needed (within 24 hours service).

We need the following to complete the Letter of Credit Documents
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  • An original or clean copy of the L/C.  Try to get us the L/C as far ahead of shipment as possible because most of the documents we create take their data off the L/C.  Having the L/C ahead of shipment allows us to track critical expiry, shipment and presentation timeframes so you don’t loose your claim under the L/C.  In addition, we can review the L/C ahead of time and spot potential problems. 
  • Customer Invoice
  • Transport information either original B/L (ocean) or flight information for an air shipment.  We will prepare either a house AWB or complete your own NVOCC B/L.  Otherwise, we can use the carrier’s or your own prepared B/L or AWB
  • Banking information for the beneficiary.  This is Very Important since many banks today refuse to issue checks to shippers. Shipper would also prefer to be paid faster via wire transfer.






                                                                                                             


Export documents are the key to International Trade, and have been used for thousands of years. Documents outline the sale, shipment, and responsibilities of each party so that the full transaction is understood and completed without delay or additional costs. Documents also ensure compliance with applicable regulations as per L/C (Letter Of Credit) requirements.

Export documentation is a tedious but necessary process that all exporters must pay close attention to, as documentation requirements vary considerably by country, commodity, and situation. Although exporters must fill out and submit many different forms for each international shipment, most forms require similar data elements and can (and should!) be duplicated precisely from one document to the next. 

We are using our proven L/C software that captures the primary details of the shipment and insert them into the necessary documents without flaw and create errorless documents.

Wednesday 19 December 2012

LETTER OF CREDIT - STEPS

01 The buyer fills out a letter of credit application from the buyer’s bank which satisfies the terms of the purchase agreement plus the requirements of customs law, shipment and document coordination.
02 The issuing bank, usually the buyer’s bank, rechecks the application to ensure that it is complete and workable.
03 The issuing bank transmits the credit to a correspondent bank or the beneficiary’s bank by S.W.I.F.T., telex, or (rarely) airmail and asks it to advise and/or confirm the instrument.
04 The correspondent bank receives the letter of credit, checks authenticity, records, and transmits the instrument to the seller/beneficiary, adding their confirmation if requested and if they agree to do so. Upon receipt of the letter of credit, the seller should carefully review it to determine whether the seller can comply with its performance requirements and whether it is acceptable.
05 Upon determination that the letter of credit is acceptable, the seller should ship the goods precisely pursuant to its terms and conditions.
06 The seller must prepare documents exactly as required and present them to the bank where the LC is available. The proper paying bank may be any bank specified in the credit to accept, pay or negotiate. This may be an advising bank, confirming bank, issuing bank or (on a freely negotiable credit) any bank that is willing to negotiate. 
07 When the bank where presentation is made receives the documents, it will examine them to determine if they are in order pursuant to the credit’s terms and conditions. If in order, the bank may pay, accept, or negotiate as required by the letter of credit. The negotiating bank will transmit the documents to the issuing bank and request reimbursement. Under an LC payable at sight, the issuing bank may effect reimbursement to the seller’s bank by remitting funds directly to the seller’s bank, authorizing the seller’s bank to debit the issuing bank’s account, or by authorizing the seller’s bank to claim from a third bank where the issuing bank maintains an account.
08 Upon receipt of the documents, the issuing bank will examine them to ensure that they are in order as specified and then reimburse the negotiating bank. (For time drafts, reimbursement is made at maturity of the bankers’ acceptance.)
09 Issuing bank debits the buyer’s account and releases documents. (For a time draft, the buyer’s account will be debited at maturity.) The seller’s bank pays the exporter after being reimbursed by the buyer’s bank.
10 The buyer exchanges the shipping documents for the goods.






EXPORT DOCUMENTATION

Export documents are the key to International Trade, and have been used for thousands of years. Documents outline the sale, shipment, and responsibilities of each party so that the full transaction is understood and completed without delay or additional costs. Documents also ensure compliance with applicable regulations as per L/C (Letter Of Credit) requirements.

Export documentation is a tedious but necessary process that all exporters must pay close attention to, as documentation requirements vary considerably by country, commodity, and situation. Although exporters must fill out and submit many different forms for each international shipment, most forms require similar data elements and can (and should!) be duplicated precisely from one document to the next. 

We are using our proven L/C software that captures the primary details of the shipment and insert them into the necessary documents without flaw and create errorless documents.

Saturday 15 December 2012

DOCUMENTS REQUIRED FOR YOUR SHIPMENT ?????

Below are some factors to consider when determining 
which documents are needed for a particular shipment.
                
Country of origin and destination, as well as transshipment
Mode of transportation — truck, rail, ocean, air, pipeline
Commodity — agriculture, livestock, safety/security, end-use, intangible- software, service
Size — value, volume, weight, dimensions
Parties to the transaction — shipper, consignee, agents, brokers, banks

Based on these factors, many of the following documents 
may be required for an international shipment. 
These documents can be prepared by the exporter and then 
processed or forwarded by a Freight Forwarder.

Invoices — Commercial, Pro-forma
Packing Lists/Weight Lists — Dock, or Warehouse, Receipt
Transport Documents/Bills of Lading (B/L)/AWB — Ocean B/L, or Motor/Truck or Air Bill, or Way Bill
Appended Declarations — to AWB, B/L, Insurance
Steamship Certificates - Certificates from carrier/agents for carrier etc.
Electronic Export Information (formerly the Shipper’s Export Declaration or SED) is not an actual document but still a very important part of the export process
Certificates of Origin (C/O), sometimes country-specific — NAFTA C/O, Israel C/O, CCVO etc
Declaration of Dangerous Goods (DGD) — Hazmat, placards
Certificates — Insurance, Free Sale, Quality, Test, Inspection, Phytosanitary, Packing Declarations etc.
Shipment Advices/fax/airmail/emails DETAILING SHIPMENTS along with fax transmission/ courier receipts